Community Events at the Old Greenbelt Theatre
What is a Community Event?
A community event may be hosted by any nonprofit group in Greenbelt or the greater Prince George’s County with the goal of community education. Community events are free and open to the public, and are co-hosted between the nonprofit group and the Friends of Greenbelt Theatre. As such, we will jointly plan, promote, and execute the event.
Any community group based in Greenbelt or Prince George’s County is eligible to apply to co-host a community event at the Old Greenbelt Theatre. Please read the following Community Event Policies thoroughly to determine if an OGT Community Event is a good option for your group, then apply via the form at the bottom of the page.
Applications must be submitted no fewer than thirty (30) days in advance of the desired date, and will be considered on a rolling basis throughout the year.
Community Event Policies
- Any community group based in Greenbelt or Prince George’s County is eligible to request a community event at the Old Greenbelt Theatre. Preference is given to non-profit organizations with a 501(c)3 certification, City of Greenbelt Contribution Groups, and City of Greenbelt Recognition Groups.
- Community Events are booked two (2) times per month. When two events have been booked, we will not consider requests for additional events in that month. We do not book community events on Friday or Saturday evenings.
- Community groups are limited to one (1) community event every 6 months. This ensures fair access to this program for all community groups in Greenbelt and the greater Prince George’s County.
- Community Events may be for community education purposes, this includes (but is not limited to) community awareness, team/member recruitment, signature gathering, community education, expert presenter, or group discussions. Nonprofit organizations have the option of setting up a table in the lobby area to hand out literature, collect signatures/emails, and speak with the public.
- Friends of Greenbelt Theatre will work with the nonprofit group to plan, promote and execute the event. It will be considered a joint event co-hosted by the two organizations.
- As the Friends of Greenbelt Theatre is a nonprofit organization and carries out its own fundraising, community events may not be used as fundraisers for nonprofit groups. Non-profit groups may rent the Old Greenbelt Theatre at a reduced cost for fundraising events. As with all rentals, Friends of Greenbelt Theatre will not promote the event. View rental prices and submit an inquiry here.
- Community groups must submit an application to request the use of the Old Greenbelt Theatre. Applications will be considered by FGT staff on a rolling basis. Applications must be submitted no fewer than thirty (30) days in advance of the requested date. Applications may be submitted up to six (6) months in advance of the requested date. The more notice given, the better.
- Once an event is approved and a date is selected, FGT expects the community group to actively publicize the event and provide publicity materials to FGT staff no less than two (2) weeks in advance of the date, with one month advance notice preferred. Materials may not include FGT logo until approved by FGT staff. FGT will also actively promote the event through our website, social media, email, and off-line channels.
- If the event requested involves screening a film, the community group is responsible for paying any applicable licensing fee (average licensing fees for public events are around $350, but vary by film). Payment will be due at least 2 weeks in advance of the event date.
- Community groups may not sell concessions nor serve any outside food or beverage products. All concessions sales will go through OGT’s concessions stand, and proceeds from concessions sold remain solely with FGT (as concessions sales defray the costs of staffing community events).
- Community events must be free and open to the public.
- Community events will be held in the main auditorium or the Pop-up cinema at FGT staff discretion, based on the expected turn-out of the event relative to anticipated turn-out of films to be screened as part of regular programming. The screening area will be decided two weeks in advance of the event.
- Upon approval of event and date, the community group will be asked to submit marketing materials and a “community event agreement form.” An event is not considered “booked” until these materials are returned to FGT staff.